Probation Extension Letter Sample

Probation extension letter sample

Here is a probation extension letter sample which can be used against an employee (who is under probation) who has not shown satisfactory performance in their work.

During probation period, the employer will monitor the suitability of the newly recruited employee before taking the decision to confirm him/her. However, the employer has also the right to either terminate or extend the probation period, either with reason or without one.

Ideally, all employers would want to confirm their employees mainly due to cost associated with the hiring and training the new staff but it does not always work that way. To protect the interest of the company, the superiors, subordinates and peers, sometimes probationary staff is not converted to a confirmed staff.

Extending the probation is one of the actions employer will take when the new staff is not showing satisfactory performance. You can also read this article: Avoiding termination during probation.

Dear Masood,

This is to refer to your employment letter dated on …………………. with Mrs Rafidah Aziz, AP and Co. which requires you to undergo a probationary period of 6 (six) months upon joining the company abroad.

However, based on the evaluation, we regret to inform you that we are unable to confirm your employment at the moment. We would like to offer an extension of your current period for another 3 (three) months effective from the expiry of your original probationary period.

Within this 3 months, we shall assess and evaluate your performance and you will also be working closely with your superior to closely monitor your work and advise improvement accordingly. The extension offer is also subject to the same terms and conditions as stipulated in your employment letter.

If you are agreeable with the extension of the probation, we would very much appreciate it if you could sign your acceptance below and return to us at the soonest possible.

Thank you.

Yours sincerely


I hereby confirm that I fully understood the decision and (accept/reject) the extension of the probationary offer.



How to Reject a Job Offer

How to reject a job offer, without offending anyone

How to reject a job offer, and especially if it is really a good one?

Getting a job offer can be an exhilarating experience. But it can be short lived when in the end you decide to reject it. If you care little about bumping into the same people or organization in the future, then this is not a major issue for you, as you can decline the job offer in any way you please.

But if you are someone who always think long term, you will come to realize that rejecting a job offer requires a somewhat delicate maneuvering.

After all, you should always remember that, 5 years or 10 years down the road, especially when you stay working in the same specialization, you will be meeting the same people over and over again – perhaps working in the same team during a turnkey project, attending conferences and trade shows, or even attending another job interview with similar interview, possibly in another organization. So be smart, be sensible always build good terms.

Establish your reason

People reject a job offer with their own reasons. Some of them:

  1. Salary expectation, i.e. the employer is unable to meet your expected salary as according to what you have indicated or wished to get. Getting stalled in salary negotiation is possibly the most popular reason people abandon their job offer

  2. Another job offer. Another offer from another company comes up and between the rock and the hard place, you have a choice to make. For certain things, you cannot have two at the same time. So one must go.

  3. Terms of offer. For example, sometimes, you go for interview under the impression that the job is a permanent. However, when the employer indicates their intention to hire you under a contractual term (either directly with them or through a third party), you are not prepared to take it.

  4. Personal reason. Perhaps, you find out something about the supervisor which is not to your liking, or notice there is someone in the team where you are not having a good term with. By now you should know that working with someone you hate is detrimental professionally, mentally, and sometimes…physically.

  5. You are testing the market. You’re not really active looking for job but somehow your itchiness defeats you and makes you jump into the job seekeing pool. Sometimes, you are approached by a head hunter, and you want to be taken a ride.

But establishing your reason here does not mean preparing an absolute answer to the employer. For example, if you’re telling the employer you’re not accepting the offer because you’re just assessing your market value, you are certain to invoke the wrath of the employer you rejected.

As a result, you will perhaps be cursed to no end for wasting their time in the first place. To be on the save side, suffice for you to say that “after considering all the options and evaluating the offer from many aspects, I decided not to pursue with this offer.”

Choose your weapon

To reject your job offer courteously, some say write a reject letter. But just like what Monica told Chandler in the Friends popular sitcom, “you don’t need to do everything Dr. Phil tells you to do.” In straight forward term, convey your rejection in the most convenient way as you think. The best method probably means telling them off over the phone, and a follow through via email. The first (phone) indicates your decision to turn down the offer, while the latter affirms you decision, and make your decision official in a documented manner.

Writing a formal letter is not a compulsory requirement, but it is not wrong either. It is a gesture of adding an extra spice of courtesy. So, if you’re thinking to write one, by all means, do so. And do it tactfully.

It is better to reject a job offer than leaving a job too soon

Never think that by declining your job offer, you’re burning the bridges with the prospective employer. Like said before, be smart and be sensible by thinking long term. Think about this. You accept a job offer of which you’re not sure of, then come a month later, you realize that the job or the organization is not for you. You tender your resignation.

Who wins? None. Both of you are in the losing end. The employer lost their precious resources through the hiring cost and training, and you smear your own name for making too hasty a decision. So do not feel that by rejecting a job offer, you are becoming a devil. Things could be worse if you decide to take the offer which is not yours in the writing. For the best of interest, make a wise move.

How to Start a Home Based Translation Business in 6 Easy Steps

How to start a home based translation business?

There are many successful companies out there offering translation business to their customers worldwide. They have good brand names, big offices, a significant number of full time workers, a large customer base and of course, big money.

One thing to keep in mind though. They didn’t always start big.

Many of today’s established translation companies began very small and in fact started from their home and they worked their way until they joined the ranks of the so-called big brothers. So if they can do it, anyone with the right frame of mind would be able to do it. In fact, starting a translation business from your home allows you to discount the hassle of paperwork, ignore the ridiculous office set up expenses and cut the risk going bankrupt before you reach your 35th birthday.

Here’s how you can start a home based translation business:

1. Plan your operation

Take a deep breath, sit down and start planning how your home based translation business will look like. What language (or languages) will be involved in your translation business? What will be the rate you’ll be charging your customers? Is the charging rate going to be based on the number of hours, number of words, or type of documents? What would be the payment system you will put in place for your service? Is it universal enough to cater customers from various regions in the world?

Make sure you make enough due diligence so that you are charging a sensible figure, especially when you’re a new player. It is always better to start with a lower figure than the market rate or the rate offered by your competitors. As the time goes by and as you increase your customer base size, then it’s acceptable for you to increase your rate, for as long as you are able to maintain the quality of the work delivery.

Are you going to embark your business on a full time basis, or is it gonna be a part time job until a certain milestone is achieved? A full time business will require a full time commitment, hence you will need a proper space to handle your daily business. At the very least, a comfortable work station would be required so that the everyday’s hard work won’t break your bones or even kill you.

2. Prepare your marketing tools – card, profile, web, brochures etc

Before going to the business battlefield, make sure you have all the necessary weapons and tools in your marketing arsenal. Get the business card, company (or business) profile, brochures, flyers and so on ready to be handed to your prospective clients, contacts and circle of network. All necessary information such as your translation services, contact details and website must be there to make the job of hiring you easy.

If you’re web savvy (well, with today’s rapid development, you do not need to be that tech savvy to create a web now), create a website or blog that showcases some of your work as well as update news and happenings related to your field of work. Jump into the blogging bandwagon and watch the power of internet search engine growing your blog, your business and ultimately your pocket. Remember that when you continuously write or blog about your field of work, eventually you’ll be regarded as an expert in your field and will be surprised how many opportunities knocking in to your door.

3. Set milestones

Always remember to start something with the end goal in mind. A drifter’s mentality is the last thing you need to have at this stage. After all, you’re a grown up and is starting a business, not going out for a walk. Set long term and short term goals and milestones that would guide you along your way in achieving your final aim – freedom. The goals should be specific, measurable, attainable, realistic and can be achieved within a specified timeline (remember S.M.A.R.T?).

What would be your business income like in say, 6 month time? RM1,000? RM5,000? Or RM10,000? You decide. Once you have decided on this goal, go crazy and work like there’s no tomorrow until you achieve the specified goal. And after reaching your next goal, set new, challenging yet attainable goals to push you towards new heights. Keep creating new barriers to break.

4. Start with your close network, and then expand

Capitalize your own current network in getting your first batch of businesses. At least, your network has established some degree of trust with you and some of them are aware of your skills and reputation in class or among colleagues. Hence, it will be relatively easier for you to convince them that you’re the right person to do translation job whenever needed. Also, utilize your network to send messages and buzz to their own circle of friends so that they are aware you’re in this business for real.

Next, visit your former institution and start advertising your services to the students, graduates and even lecturers over there. A tertiary institution is one of the few places where translation service is very much sought after. Since everyone is busy preparing for exams or completing their thesis, some help in translating their documents or presentations would do. Well, it is not just help. It’s money. Continue expanding your market of reach.

5. Get testimonials

Every time you are hired for a job, give your best shot and produce a quality product that surpasses all expectation, wow your customers and convince them that you’re the only one who can solve their translation headache. Let them come back to you every now and them so you won’t spend too much time on marketing. With great service and great product, it won’t be hard for you to do the next most sensible thing, which is asking for testimonials.

Testimonials are testaments that show you’ve worked with real people providing real products and services. It’s a great way to showcase to your potential customers that you’re not new in the market and that you are establishing long term relationship with your existing clients. What better way to promote your business other than letting your past customers talking about you?

6. At the sign of growth, use leverage

Even before starting this home based translation business, It is particularly important to note that translation work belongs to the per-hour work or per-piece work, depending on how you define your rate. What this means is that, your ability to produce more translation jobs will be limited by the amount of time you have. More translation job means that you’ll be spending more time and eventually, you will reach a plateau and would be unable to accept more jobs.

This is not good.

However, by using the power of leverage, you can outsource some of your work to other people while focusing on other task such as final editing, proofreading and marketing functions. In other words, you can now start hiring other people to do the translation job for you (yes, of course you need to pay them.

Make sure you work out the Maths to ensure you’re still profiting) while you look for more business and maintains the quality of the delivery. By using leverage you’re now on your way to convert your home based translation business into a real business with real office and hire your first full time workers. You’re ready to go big.

10 Most Recession-Proof Jobs at the Moment

It’s not the best time to talk about jobs at the moment with the recession and economic situation offering little hope to the aspiring job seekers. In US alone, more than half a million people have been retrenched from their job in the past one year, with the country’s unemployment rate surpassing the dreaded 10% mark, the worst figure in decades.

Major industries such as construction, real estate and manufacturing have been hit hard and while the current atmosphere is showing signs of recovery, the days are long and the journey towards the good old days seems to be never ending.

Nevertheless, a research conducted recently by Forbes gave indication that some jobs are just more recession-proof than others. Not only they are economically robust, they also pay good money to the workers. Job hunters can now find more reasons to be optimistic in their job search quest.

The 10 most-recession-proof jobs at the moment (Note that while the study involves specifically the US job market and labor condition, much of the finding is very relevant to almost everyone in all corners of the world):

1. Nurse

Salary: $55,000 – $90,000

Nurses are needed everywhere not only in the US but in many developed nations and developing countries. Don’t talk about third world countries – the need of qualified nurses over there become more prevalent. Every day, patients need care, emotional support, advice and assistance in accommodating their medical needs. Also, without nurses, a doctor’s day will be hell.

2. Retail (store manager, sales associate)

Salary: $15,000 – $80,000

Yes, the economy is not looking so good, but people need to eat, buy clothes and get all those daily necessities. It is a continuous cycle regardless of the condition of the economy. Shops must run and retail stores will need good people to keep the operation running. The salary for the retail position varies a lot depending on the level of position, roles, and management responsibilities.

3. UPS Driver Helper (seasonal)

Salary: Hourly rate of $9.50

What does a driver helper do? Basically he or she needs to facilitate the loading and unloading of UPS trucks. This is a seasonal job which peaks at around holiday and with the Christmas coming up, expect a plethora of deliveries around the world and this is where driver helpers would come handy. A part time driver helper can get $9.50 per hour, not bad for a so-called ‘odd job’ or seasonal job.

4. Financial Advisor

Salary: Varies

A financial advisor helps individuals, companies and organizations to make wise investment decisions. He or she also does not necessarily deal with the wealthy lot but also the mid to low level income group, advising them to take charge of their future. Depending on the financial institution, type of investment and the advisor’s level of competency, the compensation varies accordingly.

5. Occupational Therapist

Salary: $50,000 – $75,000

Every occupation comes with its own hazard. And when their work ability is affected by some unfortunate incidents, who can they get in touch with? An occupational therapy. Someone in this profession helps the patients to improve their ability to carry out tasks and duties, as well as adapting people with the use of aids such as wheel chair, sticks and so on.

6. Sales (including Sales Rep & Sales Marketing Rep)

Salary: $30,000 – $100,000++

As the popular saying goes, “sales is the lowest paid easy job, and is the highest paid hard job”. This means if you really work your butt out in this profession, the reward is handsome. If you work half-heartedly, it’s the reverse. Regardless of your perception, sales jobs are here to stay.

7. Customer Service Representative

Salary: $25,000 – $40,000

A customer service job is not for everyone, but some people have this uncanny ability to deal with all sort of people solving all types of people’s problems and anguish. For these people, the day is bright and promotional opportunity awaits in the horizon; they’ll continue to climb the ladder and attain the top rank levels, and in the process, get more money.

8. Controller

Salary: $130,000 – $290,000

The job title sounds hardly impressive but wait until you see their salary. With a range of between $130,000 and $290,000, controllers can beat their chest and stand proud to be among those who are highly paid in this current bad economic situation. Usually reporting to the CFO, a controller’s job is to direct, control and manage a company’s accounting functions.

9. Accountant

Salary: $75,000 – $90,000

Accounting is an integral part of a company operation and you can ignore it at your own peril. An accountant ensure the smooth running of the financial aspect of a company, address the company’s health and well being, and keep close eyes on company’s expenditure. A competent accountant can climb up the ranks and may find themselves helming the company as the CEO or the Managing Director.

10. Financial Analyst

Salary: up to six digit

Sorry to disappoint, but like the last two, the 10th position is also related to finance. Excellent finance graduates are often sought after by financial institutions and consulting firms to start a career as financial analyst, starting as an associate. He or she assesses and evaluates the economic performance of companies and render advice and consultation how the companies can safeguard their money and more importantly, become richer.