How to write a resignation letter?
The resignation letter is the formal document that indicates your intention to leave a company.
Basically, the two essential pieces of information in a resignation letter is your statement of intention (to quit and start serving the resignation notice) and the date of resignation. Apart from the two, the rest will be optional.
Some people go the extra length to explain the reason of resignation, such as accepting another offer or looking for other opportunities. A few would even “fire some salvo” as a parting shot and voice out their anger and dissatisfaction. This is not necessary but should you decide to do it, pursue at your own peril.
Understandably, one reason a person resigns from job is due to misunderstanding and dissatisfaction towards the supervisor or the company. Whatever you do, try not to offend your company, or completely burn the bridges because you never know what happens in the future. After all, misunderstandings and arguments are part and parcel of an employment world and if you’re truly professional in your work, you know that whenever work is concern, personal vendetta should be thrown out of the window.
Always remember that there is a possibility that in many years to come, you will be coming across the same people, and especially if you stay in the same industry. In fact, you will be surprised to find yourself working with them again (in another company) in the future, and who knows you will be reporting to your former supervisor.
If possible, you want to break the news tactfully to your employer and not surprise him or her with a resignation letter without discussing it verbally first. Voice out your intention to resign and tell your supervisor you will follow up with a formal letter in due time. By doing this, you might be able to buy some time to discuss with your supervisor about your problems (in case your resignation is due to unhappiness) and perhaps later you realize that quitting your job is not the answer.
Once you have made a firm decision to quit, the rest will be easy. Sit down and start writing a simple resignation letter (there are countless number of samples out there if you need one), and in less than 5 minutes, you will have one ready. If you have been happy with the company, express your gratitude in the letter and thank your supervisor and company for all the opportunity given while you work there.
Writing a resignation letter is not difficult. It is making the decision to quit your job that gives the headache.