How to Write Resume Job Descriptions in 6 Easy Ways

One of the key elements that will make your resume stand out from the rest is your ability to write your job descriptions (or your roles and responsibilities) in your employment section.

Employer will only spend little precious time screening your resume and before you can start dreaming for the next job with 40% salary increment, your very first hurdle to clear is creating a favorable resume impression to him.

Here are 6 ways to efficiently write job descriptions in your resume:

1. Use powerful verbs

An effective way to write your job descriptions is using powerful verbs. It helps you to create high impact resume. Rather than settling down with overly-used and boring verbs excessively such as involve, do, conduct and so on, find other alternative, more appealing words. Now below is a list of some powerful verbs that carry a lot of impression:

Administer Foster Facilitate Execute Reinforce Accommodate
Stimulate Support Orchestrate Maintain Illustrate Engineer
Assemble Appraise Conceptualize Determine Estimate Revitalize
Restore Implement Incorporate Rectify Reconcile Correspond
Improve Spearhead Empower Educate Moderate Oversee
Demonstrate Draft Interpret Moderate Negotiate Formulate
Counsel Led Evaluate Interpret Summarize Develop
Diagnose Delegate Assess Consolidate Address Program
Inspire Supervise Examine Investigate Analyze Accelerate
Adapt Coordinate Debug Define Draft Expedite

2. Use powerful adjectives

Similarly, make use of powerful adjectives that will create a longer impression or even perhaps blow the readers mind away. Below are some examples of powerful adjectives:

Proactive Outstanding Immense Courageous Determined Helpful
Speedy Prompt Thoughtful Delightful Perfect Successful
Victorious Graceful Effective Efficient Broad Smooth
Energetic Enthusiastic Pleasant Significant Substantial Educational
Attractive Careful Tactful Consistent Competitive Comprehensive
Brilliant Supreme Genuine Exciting Confident Dominant
Impressive Precise Sensible Continuous Revolutionary Collective
Prominent Reliable Distinctive Functional Influential Intensive
Delicate Progressive Systematic Determined Dynamic Lively
Profound Overwhelming Distinguished Selective Respectable Competent

3. Blend responsibilities with achievements

Mix your responsibilities and roles with your achievements. In fact, many recruiters and HR practitioners will preach you to write achievements instead of job descriptions. But the single task of extracting your list of achievements can be a daunting one and may soak your brain out especially when there are only few achievements (which might as well be so-so) to speak about. Only a handful of people are good at this. So another way to go around this is to pick few of your best achievements and blend it together with your roles and responsibilities. This way, your job descriptions become more targeted and personalized. While they are others who are doing similar job like yours, most likely they have not attained the same success and accomplishment. So, it’s show boating time.

Achievements are best described in numbers and figures in terms of percentage, how fast, amount of expenses saved or sales generated, number of headcounts involved and so on. You may not know all the figures, but you can always use a sensible estimate. Your figures, numbers and percentage achieved provide towering supports to your job roles and responsibilities. And remember, get your keywords right as these are the elements that make the readers glued to your resume.

For example,

Introduce systematic expense control in the department that improved budget forecasting accuracy by 45%

sounds more impressive than:

Introduce systematic expense control in the department.

4. Don’t rely solely on job advertisement

Some of us make this habit of copying and pasting descriptions from our own job advertisement (that we applied to) or other samples. Unfortunately many job advertisements out there stink and were poorly drafted that they look like they were written in the midst of a King Kong attack. In truth, no one is paid to write job descriptions for job advertisement, even though the recruitment executives (with the help from the hiring manager) should somehow shoulder this responsibility.

As such, while looking at job advertisements may give you some ideas worth exploring, it is still not the best option. If you look carefully, many of the job advertisements out there speak little about the real responsibilities expected from the employee. When the new employee starts working, he finds out that his job is nothing like mentioned in the job advertisement. Even worse, some job advertisements come without any job description! To illustrate an example, look at the following job advertisement cut out for Accounts Assistant position.

Job Advertisement & Description - Accounts Assistant

Do you know what the Accounts Assistant will be doing exactly in his or her job? Handling Account Payable? Account Receivable? General Ledger? Budget? Monthly consolidation? What accounting system or software this new staff will be handling? EasyPay? AccPac? Excel? No wonder some companies are faced with very high turnover rate.

5. Prioritize

The most important responsibilities should come first, followed by others. Take consideration not only on your roles with your current employer, but also with the prospective employers who will be reading your resume. Squeeze your brain to try understand which descriptions will churn out the greatest interest from the prospective employers. Having said this, remember, write job descriptions that you are tasked to carry out, and jobs that you really do. In other words, do not lie. You can be creative, but do not lie. I know a number of candidates who inflated their resume and made unrealistic attributes like claiming to have mastered 20 different programming languages when in reality they only know C Programming at a beginner level. This is a serious offense and if your employer finds out this (I mean when you’re already working with them) and decides to act, you can expect a number of stern actions, which can include immediate termination.

So, when writing your resume, always emphasize the key basic. Write interview-winning job descriptions.

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